Managed Printing Services That Simplify Your Workflow

Print Management Solutions That Reduce Costs, Boost Productivity, and Keep Devices Secure

If your printers are draining time, budget, or IT resources, it’s time to take control. At Virtual IT, we offer managed print services that eliminate the hassle of print-related issues. From printer fleet management and maintenance to secure print policies and supply tracking, we deliver cost-effective solutions that fit your business.

Why You Need Managed Printing Services

We provide office print management services that centralize control, streamline support, and reduce overall printing costs.

Printers may seem simple, but managing them across teams, locations, and departments can quickly become a major burden for your IT team and your bottom line. Without proper oversight and proactive planning, print environments can turn into expensive, inconsistent, and unsecured systems that frustrate users and drain resources. Common pain points include:

Unexpected print-related downtime or errors

Interrupting workflows and delaying critical business processes

Inefficient toner usage and paper waste

Driving up costs and adding to unnecessary environmental impact

Unsecured printers creating compliance risks

Leaving confidential documents exposed and networks vulnerable

Lack of oversight into print costs and usage

Making it difficult to track inefficiencies or implement improvements

Frustrated employees waiting on help desk tickets

Leading to decreased productivity and dissatisfaction

Our Managed Printing Services Offering

Our print management solutions are built for businesses that rely on fast, secure, and predictable printing. We take the complexity out of your printer environment so your team can stay productive.

  • Printer Fleet Management
  • Secure Print Management
  • Print Services Cost Optimization
  • Cloud & Remote Print Management
  • MPS Software & Reporting

Printer Fleet Management

We take the hassle out of managing multiple print devices by overseeing your entire printer fleet. From supply tracking to maintenance scheduling, our services ensure consistent performance across every location.

  • Printer fleet management and inventory tracking
  • Device standardization and lifecycle management
  • Break/fix support and toner delivery coordination

Secure Print Management

We help you secure your printing infrastructure with access controls and encrypted workflows that protect sensitive data from start to finish. Our solutions are designed to meet modern compliance requirements while improving document confidentiality.

  • Secure print management and release systems
  • User authentication and badge printing
  • Network segmentation and access restrictions

Print Services Cost Optimization

Printing doesn’t have to be a budget buster. We help you take control of costs by analyzing print habits, consolidating devices, and applying automated rules that cut waste and boost efficiency.

  • Print cost audits and usage reporting
  • Automated duplex, color, and volume controls
  • Right-sizing printer deployments

Cloud & Remote Print Management

Give your hybrid workforce the flexibility they need with cloud-enabled printing. Our remote print solutions ensure users can print securely from any device or location, with full visibility for IT.

  • Cloud print management platforms
  • Remote printing services for hybrid teams
  • Centralized monitoring and print queue management

MPS Software & Reporting

We equip your team with software that makes print management easy and data-driven. With real-time dashboards, alerts, and usage reports, you gain the insights needed to improve print workflows and reduce unnecessary output.

  • MPS provider services and software setup
  • Reporting on print volume, trends, and supply usage
  • Integration with compliance and security platforms

Industries We Serve

We support organizations that depend on printing for daily operations, documentation, and compliance. Whether you manage sensitive data, produce high-volume reports, or rely on complex labeling systems, our managed print services are built to fit your workflow:

Law Firms
Print security, confidentiality, and tracking for legal documentation, contracts, and case files.
Healthcare
HIPAA-compliant printing of patient files, prescriptions, intake forms, and clinical documentation.
Accounting Firms
Controlled, cost-efficient print environments during peak tax seasons and financial audits.
Nonprofits
Streamlined and budget-conscious print management for fundraising, donor outreach, and administrative operations.
Manufacturers
Durable, high-volume print operations to support production, shipping, barcoding, and inventory systems.
Design & Architecture
Reliable large format and color-accurate printing for plans, blueprints, and client presentations.

Why Virtual IT

We bring control, visibility, and simplicity to your print environment through hands-on support and strategic oversight. Our proactive approach helps you avoid surprises, eliminate waste, and build a more efficient print infrastructure. As your MPS provider, we:

  • Drive down operational printing costs
  • Fortify security across all print devices
  • Offload print tasks from internal IT staff
  • Expand print support alongside business growth

With Virtual IT, your print environment becomes a streamlined, reliable asset, not a source of frustration or confusion.

What Our Clients Are Saying

See how we help teams work smarter and stress less.

Virtual IT has been the best MSP that I've ever had the pleasure of working with, hands down. Not only do they respond to requests quickly, they will go above and beyond to work with you, not just to make sure any issues are resolved, but work to come up with resolutions that prevent issues from coming up in the future. Wholeheartedly recommend this team as a potential technology partner for your business.
David Handlos

Anyone needing peace of mind for your business to keep your computers safe? These folks rock from the head honcho to the techs! We have used them for about 2 years and they are quick, efficient, friendly and worth their weight in gold!
Arlynn Hobson

We have partnered with the team at Virtual IT for almost 20 years through various businesses. We have multiple offices with employees in approx. 5 states that require seamless communication. Virtual IT has always provided the technology and services to allow us to be productive and efficient. Great team to work with!!!
Dan Loeffelholz

Virtual IT has been awesome. I am able to concentrate on the things I need to do and can rest easy knowing they have my IT issues taken care of. Its great to take one more thing off my plate. Highly recommend them.
Mary Ferry

Virtual IT has been doing our network support for several years and do a FABULOLUS job. Extremely knowledgeable and has added the highest level of security to network. If you outsource your network management, this is the place to be! DRI Title & Escrow has over 50 employees and they give the best level of support when any of our people have an issue with their computers, at the office and remotely!!!!
Troy Podraza

Virtual IT is very helpful and cares about helping businesses advance their technology. They make sure everyone understands how to utilize the powerful resource most efficiently and the people are so easy to work with.
Eric Cote

This is a really good IT company. Very knowledgeable, great tech crew that know their IT. Fast response when issues occur.
Tracy Brown

Don't know what I would do without Virtual IT. They always respond immediately and fix all my problems. Very knowledgeable and I recommend them to everyone!
Jean Bennett

The fantastic customer service and wonderful IT help, continue to make them the best IT Company that we have ever worked with!
Chris Miller

They are always quick to respond! The techs are knowledgeable. Usually have problem resolved in a couple of minutes. Always friendly.
Delaine Statham

Managed Printing FAQs

Still have questions?

01 What do managed printing services include?
We provide full printer fleet management, supply coordination, print security, cost tracking, and remote access.

02 Can you support multiple offices or remote workers?
Yes. Our cloud print management tools enable centralized oversight no matter where your users are.

03 How does secure printing work?
We implement user authentication, encrypted queues, and document release controls to protect data.

04 Will this help us save money?
Definitely. We perform print audits and implement rules to reduce waste, improve routing, and optimize costs.

05 Do you provide the actual printers and hardware?
Yes. We can supply, configure, and maintain the best-fit printers for your operations.

06 What makes you different from other MPS provider services?
We offer hands-on local support, deep IT integration, and strategic print consulting—not just toner delivery.

Print Less, Save More, and Do It Smarter

Take control of your print environment with solutions that simplify processes and reduce costs. Let’s streamline how your business prints.